For anything that is not about one event, use an announcement
The notify checkbox only reaches the people signed up for that one event. To write to the whole group, build a CMS page and send it as an announcement - Announcements under Content.
Attendees and guests
The list of who is coming is on the event page itself, not in the admin area. What the admin side adds is the count in the event list and the ability to email everyone who signed up when something changes.
Where the numbers are
The Events list under Content has an Rsvp column, so you can see how full each event is without opening it. The event's own public page has the attendee list in full: one tile per person, with a guest count on the tiles of people bringing someone. The admin dashboard also collects upcoming events with low RSVP, which is the earliest warning that something needs a nudge.
What you can see and do
- Rsvp
- The column in the admin Events list. It is the headcount for that event, and it is the fastest way to spot an event nobody has noticed.
- The attendee list
- On the public event page, one tile per member who pressed Add me. Organizers see the same list everyone else does - there is no separate admin roster.
- Guest counts
- The "+n" on a tile. Guests are people the member is bringing who do not have accounts, so the real headcount is the tiles plus their guests.
- Notify %count% members
- The checkbox on the event edit screen. Ticking it emails everyone who has RSVPed when you save. It is the only way to reach the attendees of one event as a group.
Telling the attendees something
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1
Open the event for editing
From the Events list under Content. The notice at the top tells you how many people have already committed.
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2
Make the change worth telling them about
A new time, a new venue, something to bring. Put it in the description if it should persist on the page.
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3
Tick Notify and save
The mail goes out to the RSVP list on save. Members who turned off "Updates to events I plan to attend" will not get it.